For nonprofit auctions and benefit events

You said yes to running the auction. We know what comes next.

Everything you need to do, in order, from a year out to the night itself, so nothing falls through the cracks. Your first one or your tenth.

Free during our early preview. No credit card. We're welcoming a few organizations at a time, and we'll email you when there's a spot.

This month Spring Gala · 7 months away
Ask the board what this year's money is for
Done by Linda on Tuesday
Call two venues and ask them to hold a date
Why now: the good rooms book a year out
Pick a co-chair
You should not do this alone
Write down who is catering
That ticks off “book the caterer” for you
Everything else is not due yet. We will tell you when it is.

You will never be the reason something got missed.

The liquor license, the thank-you notes, the thing about the parking. It is all already on your list, in the month it needs doing.

Written by people who have run hundreds of these

Not a template. A working list from chairs and professionals who have done it, with the mistakes already taken out. If this is your first one, you are starting where they finished.

It tells you what to do this month

Just the handful of things that matter right now, and why they matter now. The rest waits its turn.

Your committee can help without you chasing them

Everyone gets one short email on Monday with their own to-dos. When someone finishes something, you hear about it.

Write your venue down once

The “book it” items tick themselves. Same for the caterer, the auctioneer, the photographer. No wondering whether it is really booked.

The list

A month at a time, in plain words.

Your event opens with the whole year already laid out, grouped by how far away the night is. Open this month and start ticking. Add your own, skip the ones that do not apply, and if the date moves, every heading moves with it.

Spring Gala Riverbend Children's Foundation
41 things done
7 months away 6 things · 2 done
Ask the board what this year's money is for
MoneyDone by Linda on Tuesday
Call two venues and ask them to hold a date
The venueRivera is on it · due in 9 days
Pick a co-chair
Your committeeAnyone on the committee can tick this off
Book the venue
The venueTicks itself when you write the venue down in Contacts
Decide what kind of night it is: dinner, cocktails, or a picnic
The night2 more this month
6 months away14 thingsSponsors · Auction items · Invitations
3 months away21 thingsFood · Tickets · The program
2 weeks away17 thingsThe night itself
The week after9 thingsThank-yous, and what to keep for next year
Monday morning

Your committee can help without you chasing them.

Everyone on the committee gets one short email each Monday with their own to-dos for the next two weeks. Nobody has to log in to know what is theirs, and nobody has to ask you.

Anyone can tick anything off

When someone helps out, they just mark it done. The list remembers who, and when.

You always know

When something gets done, you hear about it. No status meeting, no group text.

Monday, 8:00 am · Your week for the Spring Gala

Good morning, Linda. Three things are up this week. Everything else is either done or not due yet.

Call two venues and ask them to hold a dateyou
Send the sponsor letter to last year's sponsorsMarcus
Pick a co-chairyou
Jane booked the auctioneer on Friday. That crossed two things off your list.
Contacts

Write down your venue, auctioneer and caterer once. The “book it” items tick themselves.

One address book for your organization: the venue, the auctioneer, the caterer, the photographer, the printer. Mark who you are using this year and the matching items on the list complete themselves. Next year's chair inherits the whole book.

Booked for the Spring Gala
Cedar Ridge Pavilion
Venue · Portland, OR
Booked
Margaret Delgado
Auctioneer
Booked
Caterer
Not chosen yet · due in 3 months
+ Add
Two things crossed themselves off when you wrote these down: “Book the venue” and “Hire the auctioneer.”

We thought of the 292 things you have not had to think about yet

CHAIR QUOTEOne sentence from a chair about the event she ran on the list.
COMMITTEE QUOTEOne sentence from a committee member about the Monday email.
ORG LOGOSThree to five nonprofit marks, once we have permission to use them.

Start with this month in front of you.

Tell us your organization and your event date. We will lay out the whole year and open this month for you.

Free during our early preview. Sign up with Google or an email and password.